Job Summary: The Administrative Assistant is responsible for supporting recruiting efforts at the firm as well as administrative efforts.
Salary Range & Benefits: Commensurate with experience, standard firm benefits
Hours Required: 40 hrs + OT
FLSA Status: Exempt
Support the HR Generalist in all aspects of the recruiting process including phone screens, data collection, maintenance of the master resume and candidate information database, job postings, performing reference checks, collateral, events, interview scheduling, extending offers and coordination of other related tasks
Assist with planning and scheduling all on-campus recruiting events including registration as well as in-office events and interview process
Attend recruiting events such as career fairs and maintain responsibility for the setup of the exhibit display. Travel to mostly Texas-based schools with some out of state travel required.
Develop and maintain relationships with candidates, employees, recruiters, college and university officials, accounting organizations, alumni groups, etc.
Help build a candidate pipeline year-round: Source experienced candidates using a variety of search methods including networking, LinkedIn, Indeed, Handshake, external recruiters and advertisement placement
Help coordinate all aspects of the office visit process for candidates, including scheduling interviews, event coordination and interview prep
Collaborates with the HR Generalist for onboarding and new hire process
Helps HR report on recruiting metrics at the end of on-campus recruiting season in the fall and spring, end of year and upon request.
Analyze universities and determine the most appropriate universities to recruit from.
Assist in the development and maintenance of an annual recruiting budget
This role provides administrative support to the Human Resources and Marketing functions of the firm as needed
Other administrative duties as assigned, including but not limited to:
New client onboarding
Form AP filings
Firm event coordination
Requirements & Qualifications:
The successful candidate will possess the following basic qualifications:
Exceptional networking abilities along with strong verbal as well as non-verbal communication skills
Excellent project management, analytical, interpersonal, oral and written communication skills
Ability to thrive in a dynamic team environment that is fast paced
Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude
Highly motivated self starter with ability to multitask and complete assignments within time constraints and deadlines
Strong organizational skills and attention to detail
Knowledge of all candidate evaluation methods
Experience in general administrative functions
The successful candidate will possess the following qualifications:
Experience in recruiting or sales
Proficiency in Microsoft Office software programs
Education and Licenses:
Bachelor’s degree in human resources, marketing/sales or related field is highly preferred