Certified Public Accounting Firm

Administrative Assistant

Job Title: Administrative Assistant

Reports to: Partner Group

Job Summary: The Administrative Assistant is responsible for supporting recruiting efforts at the firm as well as administrative efforts.

Salary Range & Benefits: Commensurate with experience, standard firm benefits

Hours Required: 40 hrs + OT

FLSA Status: Exempt


  • Support the HR Generalist in all aspects of the recruiting process including phone screens, data collection, maintenance of the master resume and candidate information database, job postings, performing reference checks, collateral, events, interview scheduling, extending offers and coordination of other related tasks
  • Assist with planning and scheduling all on-campus recruiting events including registration as well as in-office events and interview process
  • Attend recruiting events such as career fairs and maintain responsibility for the setup of the exhibit display. Travel to mostly Texas-based schools with some out of state travel required.
  • Develop and maintain relationships with candidates, employees, recruiters, college and university officials, accounting organizations, alumni groups, etc.
  • Help build a candidate pipeline year-round: Source experienced candidates using a variety of search methods including networking, LinkedIn, Indeed, Handshake, external recruiters and advertisement placement
  • Help coordinate all aspects of the office visit process for candidates, including scheduling interviews, event coordination and interview prep
  • Collaborates with the HR Generalist for onboarding and new hire process
  • Helps HR report on recruiting metrics at the end of on-campus recruiting season in the fall and spring, end of year and upon request.
  • Analyze universities and determine the most appropriate universities to recruit from.
  • Assist in the development and maintenance of an annual recruiting budget
  • This role provides administrative support to the Human Resources and Marketing functions of the firm as needed
  • Other administrative duties as assigned, including but not limited to:

     New client onboarding

     Form AP filings

     Client billing

     Expense reports

     Booking travel

     Firm event coordination


Requirements & Qualifications:

The successful candidate will possess the following basic qualifications:

  • Exceptional networking abilities along with strong verbal as well as non-verbal communication skills
  • Excellent project management, analytical, interpersonal, oral and written communication skills
  • Ability to thrive in a dynamic team environment that is fast paced
  • Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude
  • Highly motivated self starter with ability to multitask and complete assignments within time constraints and deadlines
  • Strong organizational skills and attention to detail
  • Knowledge of all candidate evaluation methods
  • Experience in general administrative functions

The successful candidate will possess the following qualifications:

  • Experience in recruiting or sales
  • Proficiency in Microsoft Office software programs

Education and Licenses:

Bachelor’s degree in human resources, marketing/sales or related field is highly preferred